Position Description

Part time Parish Secretary/Administrator, Christ Episcopal Church, Rolla

RESPONSIBILITIES:

•  Greets and assists visitors and callers, answering questions and referring them as necessary to the appropriate party for additional assistance.

•  Performs secretarial work for clergy and parish leadership.

•  Manages the church's email account, composing, responding to, or forwarding messages as necessary and retaining organized records of email correspondence.

•  Manages the church's contacts lists, updating and distributing them as necessary.

•  Collects and distributes incoming mail, and posts outgoing mail.

•  Monitors inventory of office and cleaning supplies. Makes purchases online or in person as necessary.

•  Tracks data on church operations, and manages a variety of office procedures.

•  Formats, copies, prints, and scans a variety of documents, and maintains organized digital records.

•  Maintains the church's master calendar.

•  Exercises discretion at all times and respects confidentiality.

REQUIREMENTS:
Knowledge

•  Must have standard business English, including correct vocabulary, grammar, and punctuation.

•  Must be comfortable with standard computer applications, including Windows OS; Microsoft Word, Excel, and Outlook; and standard Google application, including Gmail, Contacts, and Calendars.

•  Must be familiar with the use and management of online databases.

•  Must be comfortable with the operation of standard office equipment, including business phones and copiers.

•  Preferred candidate will be familiar with church services and operations.

 

Skills​

•  Ability to carry out oral and written instructions accurately and with minimal direction

•  Excellent written and oral communication skills

•  Ability to establish and maintain cooperative and effective working relationships

•  Ability to respond to others with tact, courtesy, and discretion

•  Attention to detail

•  Ability to set priorities, adjust as necessary, and respond effectively to urgent or emergency situations as they arise

 

ACCOUNTABILITY:

•  Reports to the rector.

•  May work for rector, deacon, vestry, and ministry leaders.

• Completes required diocesan training programs in a timely manner.

 

EDUCATION AND EXPERIENCE:
 Position requires a high school degree.
 Willing to train individuals who have the necessary skills and disposition.
Contact: Rev. Dr. Mary J. Korte, Rector, mjkorte4175@gmail.com, 316-303-4175