Position Description

Part-time Parish Administrator, Christ Episcopal Church, Rolla                         Click here for a PDF of this information

Click here for the APPLICATION for this position. 

 

Responsibilities:

• Greets and assists visitors and callers, answering questions and referring them as necessary to the appropriate party for additional assistance.

• Performs secretarial work for clergy and parish leadership.

• Manages the church's email account, composing, responding to, or forwarding messages as necessary, and retaining organized records of email correspondence. 

• Manages the church's contacts lists, updating and distributing them as necessary.

• Collects and distributes incoming mail, and posts outgoing mail.

• Monitors inventory of office and cleaning supplies. Makes purchases online or in person as necessary.

• Tracks data on church operations, and manages a variety of office procedures.

• Formats, copies, prints, and scans a variety of documents, and maintains organized digital records.

• Maintains the church's master calendar.

• Exercises discretion at all times and respects confidentiality.

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Requirements:

 Knowledge

• Must have standard business English, including correct vocabulary, grammar, and punctuation.

• Must be comfortable with standard computer applications, including Windows OS; Microsoft Word, Excel, and Outlook; and standard Google application, including Gmail, Contacts, and Calendars.

• Must be familiar with the use and management of online databases.

• Must be comfortable with the operation of standard office equipment, including business phones and copiers.

• Preferred candidate will be familiar with church services and operations.

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 Skills

• Ability to carry out oral and written instructions accurately and with minimal direction

• Excellent written and oral communication skills

• Ability to establish and maintain cooperative and effective working relationships

• Ability to respond to others with tact, courtesy, and discretion  

• Attention to detail

• Ability to set priorities, adjust as necessary, and respond effectively to urgent or emergency situations as they arise

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Accountability:

• Reports to the rector or priest in charge.

• May work for rector, deacon, vestry, and ministry leaders.

• Completes required diocesan training programs in a timely manner.

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Education and Experience:

• Position requires a high school degree.

• Willing to train individuals who have the necessary skills and disposition.

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